URL
URL to which the user will be redirected when accessing this external document. Comment
Brief description with relevant information about the external document.
Tags
Labels assigned to the external document for easy searching later. Tags act as keywords and allow the external document to be tagged in a more personal and informal manner. You can find the external document by browsing or searching. Enter with or without the character “#” to enable auto complete of the tags in the tags field. The auto complete retrieves a drop-down list of the five most used tags based on the characters typed after the character "#".
Version/review description
Description for the current version/review of the external document.
Version/review
Start version/review number of the external document being posted. This field is only enabled when adding an external document and when the "Manual control of the start version" field of the Parameters feature under the General tab in the Control panel is checked. When the Control Panel field is not checked, the version/review "1000" is automatically assigned to the external document, and cannot be changed. This field format is numeric (999,999) and the first three numbers represent the version and the other three represent the review. After the first publication, the platform automatically controls the progress of the versions and reviews, and numbers cannot be changed. After the first publication, the platform automatically controls the progress of the versions and reviews, and numbers cannot be changed. As you select this field, the contents of the document can be changed and its original creation date is changed to the date it was last changed due to the creation of a new version/review.
Create compulsory version/review
When selected, it determines that it is not possible to change the external document and keep the same version/review, i.e., you can only make changes by creating a new version or review of the document.
Document expires?
When checked, it determines that the external document will expire on the date entered in the field "Valid until". Otherwise, the external document will not expire and the date entered in the field "Valid until" is not considered. This option will be displayed as checked when the field “Document expires?"– from the Parameters feature of the General tab in the Control Panel - is checked.
Expiration notification period
Advance period – in days – from which expiration notification for the external document will be issued. If you enter zero (0), it will consider the number of days entered in the platform's general parameters.
Valid from
Date from which the external document will be available to users – according to their access permissions. This date allows the external document's author to schedule its viewing to the other users of the platform, as it will only be displayed as of that date. When the external document is valid only as of a future date, the author views it with a red arrow representing that it is a future document. The future posting date cannot be earlier than the current date and the future post does not send notification e-mail (document approval, new version/review, etc.).
Valid until
The date from which the external document will be considered expired when the option "Document expires?" is checked. The expiration date is suggested considering the field "Document expiration days" – from the feature Parameters of the General tab of the Control Panel – when it has any value set. If the field "Document expires" of that feature is not checked, that date is disregarded.
Document type
Type to which the external document belongs.
Subject
Subject to which the external document is related.
Icon type
Graphic element representing the external document. When the icon is not selected, a standard icon is assigned.
Author
Author user of the external document being created.
Language
Language to which the external document will be related. The language is used to index the information of the external document. Indexed information is used in searches by content. As default, the language determined is shown in the user preferences function. If it is not defined in the user profile, the standard language defined in the General Parameters of the platform is suggested.
Notify?
When checked, this option specifies that users who have the subject related to the external document as a subject of interest will be notified when the application is posted. |