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Remember that there are several types of documents, such as an extension file supported by the platform, an article, an external document, and others. Forms are the only type of document that cannot be shared.
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01. After finding the folder or document that you wish to share, click on the Share – the icon is located in the social actions area to the right of the document name, or in the Document actions menu found in the document view window – when the item to be shared is a document.
02. Click on Share.
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This step is not needed when the document is shared from the document view window, since when clicking on the Share option from the Document actions menu, the window that allows for sharing is already displayed. |
03. In the Share window, enter the users and/or communities with which you wish to share the folder or document.
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When you start to type the name of the user or community, you will see suggestions that match the information entered. |
04. Enter a message to go with the sharing, if desired.
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The message that will accompany the shared content can contain up to 700 characters. |
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01. After finding the folder or the document that you wish to share through its link, click on the Share icon, located in the social activities area to the right of its name.
02. Click on Copy link.
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When clicking on this option, the directing link to the folder document is copied to the transfer area, allowing it to be shared in other locations, such as documents, tools, e-mails, etc. If the browser used does not support sending the URL to the transfer area, when clicking on Copy link, a table is displayed with the selected link; press "Ctrl + C" to copy. Some users might not be able to view the content to which the link refers due to access permissions. |
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03. View the information regarding document sharing in the Shared by window.
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Shares to users are not counted and are not shown in the list. It is possible to search a specific sharing through the search field located in the top right corner of the window. You can view the content in the location where it was shared by clicking on the icon to the right corner of the line corresponding to the share that will be displayed. |
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