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Speaking
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of external document...
An external document is the posting of a link that is access outside the platform, which has the same properties of a common document, but needs to have an URL for external access.
When the HTTPS (Hyper Text Transfer Protocol Secure) is used, users can only add external documents redirected to locations that also use this protocol.
Create new external document
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01. In the location where you wish to create a document, click on New, located in the action bar on the top left of the window.
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For more information about the procedure, see Define security criteria for folder or document. |
08. Click on Save.
View external document
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01. Find and click on the name of the external document you wish to view.
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You can perform some actions when viewing the external document, such as viewing its properties, viewing social information, copying its link, among other options. For more information, see Document view. |
Request additional permission for an external document
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01. Find the external document for which you wish to request additional permissions.
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Clicking on this option opens a window in which you can request additional permissions for the external document. For more information, see Request additional permission for a folder or document. |
Define priority for the external document
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01. Find the external document for which you wish to define priority.
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The prioritization of folders or documents is used exclusively to sort them by priority in the documents browsing. You can define the priority for all document types that can be posted. To view the content of a folder sorted by its priority, simply click on the Priority column. |
Perform a social action for an external document
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01. Find the external document for which you wish to perform a social action.
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For more information about social actions that can be performed for an external document in document browsing, see Support folder or document, Comment on folder or document and Share folder or document. |
Follow external document
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01. Find the external document that you wish to follow.
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For more information on the Follow feature, see Follow document. |
Define external document as favorite
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01. Find the external document that you wish to define as a favorite.
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For more information about the Favorites feature, see Define folder or document as favorite. |
Rename external document
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01. Find the document that you wish to rename.
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03. Enter a new name or description and click on Rename.
Edit external document
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01. Find the external document that you wish to edit.
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04. Edit the properties which you wish.
05. Click on Confirm.
Restore external document version
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01. Find the external document for which you wish to restore an older version.
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Clicking on this option opens a window in which you can restore an older version of the external document. For more information, see Restore document version. |
Copy external document
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01. Find and select the external document that you wish to copy to another location.
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For more information on how to perform this action, see Copy and paste folder or document. |
Cut external document
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01. Find and select the external document that you wish to cut to another location.
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For more information on how to perform this action, see Cut and paste folder or document. |
Mirror external document
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01. Find and select the external document for which you wish to create a mirror document.
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Clicking on this option opens a window in which you can finish creating a mirror document of the external document. For more information, see Mirror document. |
Delete external document
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01. Find and select the external document you wish to delete.
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