Index

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Índice
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Speaking of events...

This feature allows for managing created events and also accepting or declining invitations to other users’ events.

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Finally, once the session has ended, the tab attended sessions displays the event sessions that the user attended, allowing for viewing their information, supporting material, participants, among others.

 Image Added

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View events

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01. In the main menu, press place the mouse over Learning.

02. Click Events.

03. View invitations to events, created events, check events that have ended and those that were declined, as well as view information related to event sessions the user have attended. 

Alternative Paths

Create event

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01. Click Create event.

02. Enter the requested information to the event.

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The requested information is: Title Name of the event that will be created. Description Description of the event that will be created. Guests may not attend more than one event session When checked, specifies that each guest may confirm presence in only one of the sessions of the event.

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04. In the Upload window, press Select file.

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It is recommended to use an image that is of size 128 x 128 pixels.

05. Find and select the image in the workstation.

06. Press Send.

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When pressing Send, the image is presented in the corresponding table. To remove the added image, press Remove.

07. In the table guests, press Add.

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09. Select the user in the displayed listing and press Add.

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You can enter a group of users, a subject or a class as a guest. In this case, all users who belong to the entered item will be invited to the event. To remove an entered guest, it is necessary to select and press Remove. When removing a guest that has already accessed a session’s virtual room, they are removed from the room and cannot access it again.

10. In the supporting material table, click Add.

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12. Select the content in the displayed listing and press Add.

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The inserted contents for a session are automatically loaded into all event sessions. To remove an entered content, it is necessary to select and press Remove.

13. Click Save and create sessions to create the event and begin creating sessions for it, or click Cancel if you wish to quit creating the event.

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To save the event and create sessions later, press Save. After confirming the creation of the event, it becomes available in the tab my events, where it is possible to edit it and create or edit its sessions.

14. Enter the requested information to the session.

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The requested information are: Name Name of the session that is being created for the event. Date of session Date that the event session will be held. Unlimited amount of users When checked, determines that there is no limit of participants to this session. Maximum amount of users Maximum number of participants allowed for the session. When editing the session, this number cannot be lower than the amount of participants already confirmed for the session. This field is not displayed when the field unlimited Amount of Users is checked.Event type Way in which the event will be conducted. The available options are: Virtual room: When selected, it specifies that the event will be held in virtual form, allowing participants to interact with each other in real time. In this case, the Messaging feature must be active on the platform; On-site: When selected, it specifies that the event will be held on site, i.e., participants need to move to the location where the event will be held. Open virtual room X minutes before the event session Time, in minutes, in which the participants will be able to access the virtual session before the official start of the event. Duration Length of the event session in hours. Description Description of the event session.

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17. Select the user in the displayed listing and press Add.

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To remove a registered special guest, it is necessary to select it and press Remove.

18. In the supporting material table, click Add.

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20. Select the content in the displayed listing and press Add.

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To remove an entered content, it is necessary to select and press Remove.

21. Press Save.

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To save the current session and enter a new one, click Add/save current one. To return to the event, press Back.

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Edit

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event

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01. Click the tab My events.

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03. Change the chosen information.

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 Find information about the displayed fields in the alternative path create event. 

04. Click Save to confirm your changes, Save and create sessions to create or edit event sessions or Cancel if you wish to discard the changes made. 

Remove event

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01. Press the Invitations tab.

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03. In the displayed message, press Yes to confirm event removal.

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Edit session

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01. Click the tab My events.

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03. Change the chosen information.

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 Find information about the displayed fields in the alternative path create event.

04. Press Save. 

Close session

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01. In the Task Central, select the task that corresponds to the session you want to close in the Learning Activities tab.

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04. In the displayed message, press Yes to confirm session closing.

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When ending a virtual session of an event, your virtual room is deleted from messaging and its access task is removed from the participants’ Task Central. The session minutes can be found in the My sessions tab, by pressing Session information.

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Remove session

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01. Click the tab My events.

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03. Click Remove session, located on the right corner, next to the name of the session to be removed.

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removed

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RSVP to an event

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01. Press the tab Invitations.

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03. In the table corresponding to the session which the user will RSVP, press RSVP, located in the lower right corner.

04. In the window RSVP, press Yes to confirm the attendance in the event session; or No to opt out of the event.

Cancel attendance in an event

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01. Press the tab Invitations.

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04. In the message displayed, press Yes to confirm the cancellation of attendance in the session; or No to opt out.

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After confirming the cancellation of the session attendance, it will be removed from the tab Attended Sessions.

 

Decline event

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01. Press the tab Invitations.

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03. Click Decline event, located at the end of the listing that displays the sessions available for the event.

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After declining an event, it will be displayed in the tabtab Declined and removed from the tab Invitations. It is also possible to decline an event via task central, from the task “Invitation to the event [Event name]”.

 

Attend declined event

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01. Press the tab Declined.

02. In the table corresponding to the declined event, press Attend.

03. Press the tab Invitations and confirm the attendance in a event session.

View Information on closed session

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01. Press the tab Attended sessions.

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03. View information related to the session that is now closed.

View information of the closed event

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01. Press tab Concluded.

02. In the table corresponding to the session whose information you wish to view, press Event information.

03. View information related to the event that is now closed.

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It is possible view, in addition to the basic information of the event, the material used to support and the minutes of each session.

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Informações
title Please note!
This documentation is valid from the 1.56.10 1 update. If you use a previous update, it may contain information different from what you see on your platform.

 

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