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Purpose of the Screen:

In this function, you can enter documents related to the inflow of purchased goods, inflow for processing of materials and inflow for transfer between sites.

Informações

title	Information

This function's description considers the term "document" as an invoice or remittance.

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Action:

Description:

Update Document

When activated, this button automatically updates invoices in modules Stock, Purchases, Tax Liabilities, Accounts Payable, Investments, Production, Freight Control, Quality Control, Contracts and Accounts Receivable, whenever a return from a client is at issue.

Trade Notes Import

Press this button to display screen IM3001A, through which you can access data from trade notes of materials and import expenses.

Location Data

This button is only enabled when the country at issue is Argentina, providing access to specific location data, for the document, through screen ARG0033.

Generate Withholding Statement

This button is only enabled for the country Ecuador. It lets you generate a statement of withholdings for invoices linked to a withholding tax, through screen ECU0118.

Taxes Total

Press this button to display screen RE3001L, through which you can view the total by tax before confirming the document.

Add

Press this button to display the screen "Add Item to Document" (RE3001B), through which you can add items to the document.

Edit

Press this button to display the screen "Add Item to Document" (RE3001B), through which you can perform maintenance of the item selected.

Delete

Press this button to delete the item selected in the document.

RMA

Press this button to display screen RE3001E, through which you can relate RMA items to the document. You should only enable this button if the document is linked to an RMA number.

RMA Item

Press this button to display screen RE3001F, through which you can check RMA item details.

Count

Press this button to display the screen "Typed Input of Count" (RE3001J), through which you can enter the quantity received and crosscheck it with the quantity entered in the remittance.

Business Unit

Press this button to enter the apportionment percentages of the business unit. It displays the screen "Business Unit by Item" (CD9765). This button is only enabled and displayed when the use of business units is selected in material parameter settings.

Generate

Press this button to automatically generate items through the original document related to the transaction.

Nota

title	Note

This button is enabled when the nature of the operation entered for the document is of return from processing.

Structure

Press this button to automatically generate document items. The performance of this generation is based on the production order entered and on the item structure registered in engineering. Refer to screen CD4332 for additional information.

Nota

title	Note

This field is enabled when the nature of the operation entered for the document is of remittance for processing or return from processing.

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Field:

Description:

Issuer

Enter the code of supplier the document of whom you want to enter.

Nota

title	Note

In the case of a temporary supplier set in function Suppliers Maintenance (CD0401), parameter Extra Supplier, parameter Billing Invoice of folder Document II is automatically selected and remains disabled.

You can also select button OK to display the window CD0300 - Extra Supplier Data Maintenance to enter temporary supplier data. This procedure only applies to the international product.

Operation Nat

Enter the code of the operation nature of the document to be implemented.

Series

Issue Pt (Arg)

Enter the series of document to be implemented.

Nota

title	Nota:

For Argentina, enter the Issue Point of document in this field.

Stamp

View the Stamp number of Paraguayan law for the document.

Nota

title	Note

The Stamp number is fetched from program PY2004, in accordance with the entered issuer, site of invoice, point of sale, document number, and issue date.

The stamp is not validated for document types Electronic Invoice and Without Stamp.

Due Date

View the due date of the Stamp.

Document

Enter the number of document to be implemented.

Nota

title	Note

Image Added

Three separate fields are displayed. In the first one, enter the site of the Invoice, enter the Point of Sale in the second and, in the third, the Document Number.

Certif Type

Select the certificate type. Options available:

Invoice
Debit Note
Credit Note
Dispatch
Self-invoice
Sales Slip
Air Ticket
Foreign Invoice
Absorbed Withholding
Export Invoice
Electronic Air Ticket
Public Deed
Others
Electronic Invoice
Without Stamp

Document Type

Select the document type. Options available:

Remittance Form
Expenses Refund
Settlement of Purchases
Debit Note
Credit Note
Invoice
Sales Invoice
Certificate Issued Abroad
Administrative Documents Issued by the State
Tickets/Vouchers Issued by Cash Register
Tickets Issued by Airline
Payment of installments or apportions
Electronic Purchases Settlement

Document Kind

Display code of document class, as set in parameters of function Transaction Type Maintenance (CD0609).

Transaction with

Select one of the options to define whether the business transaction is with a Customer or a Supplier.

Nota

title	Note

This field is enabled only when the issuer is identified as Both (registered as Customer and Supplier).

Note Code

Select one of the options to define the origin of remittance. Options available:

Industry
Business
Customer Return
Services

Nota

title	Note

This information is documentational only, not interfering in document parameter settings.

SRI Authorization

Enter SRI Authorization.

Authorization Date

Enter the date of SRI authorization.

Site

Enter the code of the site of document inflow.

Origin Site

Enter the code of the origin site when a transfer between sites is at issue.

Transaction Date

Enter the date of the transaction considered for receipt.

Nota

title	Note

This field displays the current date as default, though you may change it.

Issue Date

Enter the issue date considered for the document.

Nota

title	Note

This field displays the current date as default, though you may change it.

Refunded Debit Note

Select this when a refunded debit note is at issue.

Nota

title	Note

This field is enabled if the document type is Debit Note.

Complementary Nature

Select the code of Operation Nature of Document of submission for processing/consignation, which originated the current Document.

Nota

title	Note

This field is enabled when the nature of the operation indicates operation with third parties.

RMA No.

Select RMA number to be related to the document.

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Field:

Description:

State

Display the acronym of the state of supplier of goods of incoming document.

Suspense Account

Enter the suspense account code. The account set in parameters of the function Stock Site Maintenance (CD0611) is displayed, in accordance with the type of transaction made by the operation nature.

Examples:

When the operation nature indicates:

Transfer between Sites, the suspense account of transfer is displayed.
Remittance for Processing, the suspense account of processing inflow is displayed.
Return from Processing, the suspense account of processing outflow is displayed.
Remittance for Consignation, the suspense account of consignation inflow is displayed.
Purchase, the suspense account of supplier is displayed.

Suspense Subaccount

Enter the code of suspense subaccount of document. The subaccount of the account entered in previous field is displayed. You only need to fill this out when the account requires a subaccount. Otherwise, this field is disabled.

Transport Mode

Select one of the options to define the mode of transportation of the goods. Options available:

Roadway
Airway
Maritime
Railway
Road and Railway
Road and Riverine
Road and Airway
Others

UUID

Enter the UUID (Universal Single Identifier) number found in the supplier invoice.

Nota

title	Note

The button found next to this field lets you select an XML file to automatically fill out the UUID, without having to fill out the 36 characters manually.

Billing Invoice

When selected, this indicates the document entered is an invoice. When deselected, this indicates the document is a remittance.

Nota

title	Note

The documents process for temporary supplier requires the simultaneous entry of the invoice; that is, material inflow documents are only accepted along with their respective invoices. Therefore, when using this process, this field must be selected.

Currency

Enter the currency code of document.

Day Quotation

Enter the value of currency quotation, used for conversion of purchases into foreign currency.

Exchange Variation Quotation

Displays the value of the exchange rate variation quotation.

Nota

title	Note:

This field is only displayed if parameter Generate Import Exchange Variation in Stock is active in the program Receipt Parameters Maintenance (RE0103) and the document is an import nationalization invoice.

ME Freight Val

Enter the freight value, expense found in document.

ME Insurance Val

Enter the insurance value, expense found in document.

ME Package Val

Enter the package value, expense found in document.

ME Others Val

Enter the value of other expenses found in document.

ME Expense Val

Enter the total value of expenses found in document.

ME Market Val

Display the total value of goods entered for the document.

Discount/Surcharge

Indicate whether the value entered is a discount or surcharge. This information is used only to calculate the invoice total and also to generate trade notes.

Discount/Surcharge Value

Enter the discount or surcharge value to be applied to the total document value and also to trade notes.

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Add Document Screen - Note Folder

Purpose of the Screen:

To display and allow changes to document note.

Main Fields and Parameters:

Field:	Description:
Note	Add notes pertaining the document, if needed.

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Add Document Screen - RGA Folder

Purpose of the Screen:

Folder RGA is not enabled when you access screen Add Document through function Documents Maintenance (RE3001). This folder is enabled when access is through function Outgoing Documents Maintenance (RE4001).

Add Document Screen - Import Folder

Purpose of the Screen:

Folder Import is enabled when module Import is deployed in the system or function "controla-aduana-internac" is active. However, fields Shipment Site, Shipment and Import Declaration are not enabled at any time, because they are only for querying the import document that originated the receipt.

Main Fields and Parameters:

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Temporary Supplier Screen - Supplier Data Folder

Purpose of the Screen:

When you press button OK on screen Add Document, screen Temporary Supplier is displayed when the transaction is made with a Temporary Supplier (Extra Supplier).
Enter the data pertaining the temporary supplier.

Main Fields and Parameters:

Field:	Description:
Order	Select the purchase order containing the Temporary Supplier data. The order selected must belong to the same document issuer. After clicking Confirm, this field displays the order data to be used as default for the Temporary Supplier.
Company Name	Enter the name of temporary supplier.
EIN	Enter the EIN number of temporary supplier.
Address	Enter the address of temporary supplier.
Full Address	Enter the full address of temporary supplier.
District	Enter the district of temporary supplier.
City	Enter the city of temporary supplier.
State	Enter the state of temporary supplier.
Country	Enter the country of temporary supplier.
Postal Code	Enter the postal code of temporary supplier.
Contact	Enter the person of contact with temporary supplier.
Phone	Enter the phone number of temporary supplier.
E-mail	Enter the e-mail of person of contact with temporary supplier.
Note	Note Folder. Enter notes pertaining the temporary supplier, if needed.

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Debit or Credit Note Generation Screen - RE3905

Purpose of the Screen:

The program Documents Maintenance (RE3001) lets you generate debit note (return) for financial adjustment. This note does not update quantity in stock and necessarily requests the invoice of origin to apportion the value by the items.

The screen Debit or Credit Note Generation (RE3905) is displayed upon clicking button OK on screen Add Document, when the document generated has an operation nature that has parameter "Generate Debit Note" selected for you to enter the document of debit origin, attaching them.

The user must enter the total value of Debit document, then the system apportions this value for all main document items.

When you update the document, a bill related to the original bill is generated in module Financials.

The user may still enter which taxes will be levied on the Credit or Debit document, and the tax value will be calculated on the total value entered by the user in program re3001a.

When a document is entered, the system automatically displays the taxes of the document attached.

If the document has any type of withholding, you must generate it manually.

You must update the current document in stock to be able to attach it to a debit or credit note.

Main Fields and Parameters:

Field:	Description:
Issuer	Enter the issuer code of document that generated the debit - origin document.
Abbrev Name	Enter the abbreviated name of issuer of document that generated the debit - origin document.
Document	Enter the number of document that generated the debit - origin document.
Oper Nature	Enter the operation nature of document that generated the debit - origin document.
Series	Enter the series of document that generated the debit - origin document.
Total V. w/ IVA	Display the total value of document plus IVA.
Exempt Total V.	Enter the total exempt value of document.
Recorded V.	Enter the recorded value of document.
V. Not Recorded	Enter the value not recorded of document.
Exempt V.	Enter the exempt value of document.
Tax Type	Enter the tax type for the entered withholding tax. Options available: IVA, Income Tax, others.

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Document Item Add Screen - Purchases Folder

Purpose of the Screen:

When you press the button Add on screen Document Maintenance - Items Folder, the following screen is displayed for you to add document items.

Informações

title	Information

The Purchase Order information is needed to assume quotation values to generate the preview in module Accounts Payable.

Informações

title	Important

For remittance invoices of future delivery, the purchase order of the invoice is assumed. The user cannot edit this order; however, if the order is not entered in the invoice, it can be entered in the remittance. Items are automatically generated for the remittance, based on the invoice entered, and cannot be added manually. The folder related to the added material will not be enabled for this invoice type.

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Other Actions/Related Features:

Action:

Description:

Expenses

This button, displayed between buttons Save and Cancel, is displayed only when Purchase Parameters are set for the system to control Expenses. It is only enabled when an order and a purchase order are entered for the document item.

Upon pressing the button, the expenses found in the order/purchase order of the item are generated for the document item, and folder Expenses is enabled for adding or deleting expenses from the document item.

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Field:

Description:

Seq

Enter the sequence number to be considered for the item in document.

Item

Enter the item code to be considered for the document sequence.

Supplier Item

Display the item code for the supplier of document goods.

Reference

Enter the item reference, when the item is controlled by reference in stock.

Order

Enter the number of item purchase order.

Purchase Order

Select the number of item purchase order.

Event

Display the event sequence in which the aforementioned purchase order is listed (if an event for the order exists).

It is denominated "Event", a tool to control and monitor purchase processes in which an order/purchase order may be found.

Aims to grant purchaser viewing conditions and control the progress of a given order or purchase order (see function CC0109 Events Maintenance).

Installment

Display the installment number of the purchase order being received, which you may edit.

FIFO Purchase Order

When selected, this indicates the document item quantities are allocated to purchase order installments of the supplier, from the oldest to the most recent, until completing the quantity received.

Example:
Quantity received: 1,000 pcs – transaction date 06/20

Order 1,200 – Installment 01 – Qty 500 pcs – inflow date 06/10

Order 1,600 – Installment 01 – Qty 300 pcs – inflow date 06/15

Order 1,600 – Installment 02 – Qty 300 pcs – inflow date 06/20

In this example, the system allocates the total quantity of installment 01 of order 1,200 and of installment 01 of order 1,600. To completing the quantity received, the quantity of 200 pcs of installment 02 of order 1,600 is partially allocated.

Nota

title	Note

To classify orders in the FIFO process, the user parameters are taken into account, if the FIFO method is considered for the purchase order of the document item.

See function Receipt User Parameters Maintenance (RE0101).

Close Schedule

When selected, it indicates the purchase order installment will be closed when the document is updated.

Update reversal

When selected, it indicates the stock update occurs during the document update.

Service item

When selected, it indicates the item is of service.

Nota

title	Note

This is automatically selected if a service order is entered.

Ledger Account

Enter the ledger account number for item transfer in stock. This account is required for items that have control type: physical, consigned or direct debit. For total control items, this is only needed if the item must be appropriated directly to a specific account, not to stock.

Cost Center

Enter the cost center related to the ledger account, when the account uses cost center.

Production Order

Enter the production order number to be considered for the item, when the purchase is directed to a specific production order.

Parent Item

Display the code of the parent item of production order.

Script

Display the number of manufacturing script of production order item.

Operation

Display the operation number of production order item.

Tag Quantity

Enter the quantity of tags to be printed with barcodes for the item being received.

This field is only enabled if the item is registered in module Data Collection.

Concession Act No.TID

Display the number of concession act temporary import document entered in shipping order, which you may change when the document's operation nature is of drawback type.

Nota

title	Note

This field is only displayed if module Drawback is deployed.

Image RemovedYou cannot edit this information when the document type is "Drawback Transfer".

Supporting Tax Documentation

Image Added

Enter the number of Supporting Tax Documentation.

Nota

title	Note

Image Removed The initial suggested value is set in parameters of program Receipt Items Maintenance (html.mre.receivingitem) for the item.

Withh Code

Enter withholding code.

Nota

title	Note

It is required only when no withholding tax is entered.

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Document Item Add Screen - Values Folder

Field:

Description:

Refund

When selected, it indicates this is a refund item.

Nota

title	Note

This is only displayed if the document is of type Electronic Purchase Settlement and only enabled if it is a direct debit item and there is no other item in which this parameter is selected. If there is an attached refund document, you cannot deselect the field. If selected, all fields of tab Values become disabled, with quantity one and values set to zero.

Day Quotation

Display the quotation value of local currency, used for conversion of purchases into foreign currency.

Issuing Qty

Enter the quantity received of item in supplier measurement unit.

This quantity is obtained from the purchase order, when entered. You may change this quantity. When changed, the quantity is matched against the percentage and/or limit of variation allowed for the item. The percentage and variation limit parameters allowed for the item are set through function Item x Receipt Site Maintenance (RE0115) and function Receipt Items Maintenance (RE0106).

Further details are available in the concept Variation of Quantity and Value in Receipt.

Our Qty

Display the item quantity converted to our measurement unit.

IVA Included

Enter whether the price of the item includes IVA or not.

If you enter an order or purchase order the quotation of which indicates the IVA is included, this information is replicated in this field and the quotation value is copied to field "Unit Price with IVA". If the quotation does not include IVA, fields "IVA Included" AND "Unit Price with IVA" are deselected and disabled.

When the order and purchase order are not entered, field "IVA Included" is enabled.

Exempt Unit Price

Enter the exempt unit price of the goods. This field is only enabled when field "IVA Included" is selected. The "Unit Price" is calculated by adding the exempt value to the value calculated in field "Unit Price with IVA".

Unit Price with IVA

Enter the unit price of goods with IVA included. This field is only enabled when field "IVA Included" is selected. The "Unit Price" is calculated by deducting the tax value in accordance with the tax entered for the item in function Materials Item.

Saved Unit Price

Enter the saved unit price of the goods. This value composes the total price of the item.

Unit Price Not Saved

Enter the unit price not saved of the goods. This value composes the total price of the item.

Exempt Unit Price

Enter the exempt unit price of the goods. This value composes the total price of the item.

Unit Price

Display the unit price of document item.

This value is obtained from the purchase order, if entered, and you may change it.

Total Price

Display the total value of document item, item quantity x unit price.

You may change this value. When changed, it is matched against the variation limit allowed for the item. The variation limit parameters allowed for the item is set through function Item x Receipt Site Maintenance (RE0115) and function Receipt Items Maintenance (RE0106).

Further details are available in the concept Variation of Quantity and Value in Receipt.

Discount

Enter the total discount value for the document item.

Net Weight

Enter the net weight of the item. The weight of the item registered in function Receipt Items Maintenance (RE0106) is set as default, in accordance with the received quantity of the item.

Expenses

Enter the expenses value for the document item.

Freight

Enter the freight value for the document item.

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Informações

title	Important

You can only associate one tax of type "Value Added Value" to the document item.
There must necessarily be a tax of type "Value Added Value" when a tax of type "Withholding" exists and the calculation base of said tax is "Regular IVA" (VAT).
You cannot enter taxes for remittance items related to invoices, because they were already entered when the invoices were generated.
You can only add more than one tax of "Value Added" type to the document item for Peru localization.

Add/Edit Remittance Tax Screen

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Field:

Description:

Tax Code

Enter the tax code of item.
When the operation nature selected on screen Add Document - Document Folder I (RE3001A) has field "Taxation Type" set to Taxed, the system displays the code set in function Receipt Items Maintenance (RE0106) as default. Otherwise, the item tax code is not suggested.

Rate Perc

Enter the tax percentage.

Base value

Image Added

Enter the base value of tax.

Tax Value

Enter the total value of tax. This is automatically calculated in accordance with the percentage entered, though you can change it.

Informações

title	Information

Changes are not allowed.

MN Tax Value

Enter the total value of tax in local currency. This is automatically calculated in accordance with the percentage entered, though you can change it.

Informações

title	Information

Image Added

The change will not be allowed.

Add/Edit Document Item Screen - Stock Folder

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Field:	Description:
Series	Enter the series of document of submission for processing/consignation that originated the current document being added/edited.
Comp Number	Enter the number of document of submission for processing/consignation that originated the current document being added/edited.
Complementary Nature	Select the code of Operation Nature of document of submission for processing/consignation which originated the document currently being added/edited.
Compl Seq	Enter the item sequence of document of submission for processing/consignation that originated the current document being added/edited.
Comp Invoice Date	Field not enabled in this function, only used for invoices of return to customer.
Customer Order	Field not enabled in this function, only used for invoices of return to customer.
Sequence	Field not enabled in this function, only used for invoices of return to customer.
Reopen Customer Order	Field not enabled in this function, only used for invoices of return to customer.
Delivery Entity	Enter the issuer code of delivery, to be considered for generating balance controlled by third parties. This field is enabled when the nature of the operation entered is for Operation with Third Parties or Drop Shipment. The data entered on Add Document Screen - Document Folder I is displayed as default; though you may edit the data.
Delivery Invoice	Enter the document number to be considered for generating balance controlled by third parties. This field is enabled when the nature of the operation entered is for Operation with Third Parties or Drop Shipment. The data entered on Add Document Screen - Document Folder I is displayed as default. You may edit the data.
Delivery class	Enter the code of complementary operation nature to be considered for generating balance controlled by third parties. This field is enabled when the nature of the operation entered is for Operation with Third Parties or Drop Shipment. The operation nature complementary to the operation nature entered on screen Add Document - Document I Folder is displayed and may be edited by the user. The complementary operation nature is entered for the operation nature through function Operation Nature Maintenance (CD0609).
Delivery series	Enter the code of document series to be considered for generating balance controlled by third parties. This field is enabled when the nature of the operation entered is for Operation with Third Parties or Drop Shipment. The data entered on Add Document Screen - Document Folder I are displayed as default and are also editable.
Delivery Sequence	Enter the document item sequence to be considered for generating balance controlled by third parties. This field is enabled when the nature of the operation entered is for Operation with Third Parties or Drop Shipment. The sequence of the item selected on screen Document Maintenance - Items Folder is displayed as default and also editable.

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Main Fields and Parameters:

Field:	Description:
Expense Tab
Ancillary Supplier Code	Select the supplier code of ancillary expense of document.
EIN/SSN (Taxpayer)	Display the Identification Code of supplier as taxpayer.
Document Series	Enter the series of ancillary expense document.
Document	Enter the number of ancillary expense document.
Branch	Enter the number of branch of entered expense.
Point of Sale	Enter the number of point of sale of entered expense.
Stamp	Enter the Stamp number of Paraguayan law for the Expenses.
Due Date	Enter the date when the aforementioned Stamp is due.
Nature	Select the operation nature of ancillary expense document.
Type	Select the kind of ancillary expense document.
Expense type	Select the expense type code of ancillary expense.
Issue Date	Enter the issue date considered for the document. This field displays the current date as default, though you may change it.
Due Date	Enter the due date considered for the ancillary expense document This field displays the current date as default, though you may change it.
Ledger Account	Display the suppliers' suspense account to book the ancillary expense. The suspense account parameters are set by site in function Stock Site Maintenance (CD0611). You can edit this field, if needed.
Cost Center	Display the cost center of suppliers' suspense account, when set in parameters.
Note	Enter notes related to document expense.
Taxes Tab
Currency	Enter the currency code of document tax.
Day Quotation	Display the quotation value of local currency, used for conversion of values from the foreign currency to the local currency.
Foreign Currency Val	Enter the ancillary expense value in document currency.
IVA Included	Enter whether the IVA is included in entered tax value or not.
ME IVA Value	Enter the tax value with IVA, when parameter "IVA Included" is selected.
Tax code	Enter the tax code to be considered for the ancillary expense document.
Tax percentage	Enter the tax percentage.
Tax Value	Enter the tax value to be considered for the ancillary expense document.
Serv Rate Code	Enter the service tax code. The code in function Items Maintenance for Billing (CD0903) is set as default. This field is only enabled when the ancillary expense issuer is a natural person.
Service Rate	Enter the service tax percentage. This field is only enabled when the ancillary expense issuer is a natural person.
ISR value	Display the service tax total value. This field is only enabled when the ancillary expense issuer is a natural person.

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Apportionment Folder

Purpose of the Screen:

Document data entry. This folder is enabled only when the document nature is of apportionment type, the taxation type is regular and the parameter is set to issue trade notes or if it is a debit note.

Informações
The sum of values: recorded, not recorded and exempt must correspond to the original value of invoice.

Main Fields and Parameters:

Field:	Description:
Customs amount	Enter the customs value of apportionment document.
Value Recorded	Enter the recorded value of apportionment document.
Value Not Recorded.	Enter the value not recorded of apportionment document.
Exempt value	Enter the exempt value of apportionment document.

TRANSLATED DOCUMENT

Spanish

Mantenimiento de documentos de entrada - RE3001

Árvore de páginas

Versões comparadas

Versão antiga 9

Nova versão Atual

Chave

Add Document Screen - Note Folder

Add Document Screen - RGA Folder

Add Document Screen - Import Folder

Temporary Supplier Screen - Supplier Data Folder

Debit or Credit Note Generation Screen - RE3905

Document Item Add Screen - Purchases Folder

Document Item Add Screen - Values Folder

Add/Edit Remittance Tax Screen

Add/Edit Document Item Screen - Stock Folder

Apportionment Folder