Addressees

This option defines documents addressees (user or folder).

Procedures

To register document addressees:

1. In Options folder, click Addressees .

System displays new screen. Departments/addressees must be entered in this screen.

2. Click Departments to select target department.

Important:

If a department is registered as Disabled, it will keep accessed by registered documents and will keep them as history and validated documents only for documents to be added.
3. Place cursor on department, use Department Search to locate it.
4. To copy targets and addressees of documents, select To Copy Target.

Fill out requested data to target copy and select Register to query data of documents register.

5. Double-click to select it or use Select/Clear All to select all departments.

Selecting department, System displays new screen to define Document distribution.

6. Select Target options: Users/Folders.
• User - sends documents via e-mail, paper or both to users in charge.
• Folders - sends document in paper to file in department folder.
7. Confirm it.

In column Target Type, System displays user and folder. Document will be distributed, electronically or in paper, to users in charge of department and filed in its respective folder.

8. On screen Addressees - Users, System displays users that will receive document and its distribution forms.

Double-click register to select user and distribution form or to select all users, use Select/Clear All.

You can also use option To Research User to place cursor on register.

Note:

To edit user data or folder, click To Edit User. You can change configuration defined in Users Register:

• Number of copies.
• Does user receive document? (Yes or No).
• Type of copy (Electronic, Paper, Both or Do not Receive).
9. After configuring addressees, confirm it.
10. System returns to folder Options.

Tip:

If Folder is the target, System displays addressees selected according to list in Folder register, in Departments vs. Folders.