Folder Pending Items
Pending items are classified according to its stages:
| • | Typing |
Pending type occurs when typist starts typing a document but it is not finished. So, document is pending in Let Document Pending to finish it posteriorly, so typing Pending is created.
To download this Pending you must open document.
| • | Preparation |
This Pending occurs after typing stage. If typist is in charge of preparation, stage of preparation already downloaded will be generated. Preparation stage is essential to create/prepare documents/reviews.
| • | Review |
If company reviews documents after preparation, system generates review Pending for reviewer when document is finished. Reviewer must read and finish document and generate Pending for next stage (Approval, Ratification or Distribution) or criticize it by generating Pending of preparation with critics for person who prepared document.
| • | Approval and Ratification |
It is similar to review Pending. Or finishes it by generating Pending for next stage (Ratification and Distribution) or criticizes it by generating Pending of preparation with critics for person who prepared document.
Procedures
To download pending items:
| 1. | Folder Pending Items place cursor on document. |
The Filter option filters pending item types to be viewed. You can select one, many or all pending types. You can also choose order to display pending items. This option must be selected in Order in window Filter Pending Items. |
| 2. | Double-click register and click To Download Pending. |
System displays Documents Register but data can only be changed by people in charge of document preparation stage according to responsibility matrix defined in Documents Types Register.
| 3. | Read document and check its information as instructions in Documents Register. |
| 4. | Confirm it. |
To download Distribution Pending Items you must:
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See also
Query item Documents Reading Follow-up.
To query other registers in this routine, see items: