Period Closing

We use the Time Sheets period closing to block the handling (addition, edition and deletion) of Time Sheets after the closing of the period, which can be monthly or fortnightly, so invoicing is not interfered upon. After this period, a tolerance for adjustments still exists and only a few users can access and manipulate entries.

Required Configurations

MV_JCORTE – Define the criterion for entry cutoff, M=Monthly or Q=Fortnightly.

You must fill out this parameter to be able to validate Time Sheets.

MV_JCORDIA - Define how many business days to type Time Sheets after cutoff.

MV_JCORHRA – Define the cutoff time for Time Sheet entries.

Find the identity of users allowed to manipulate Time Sheets even after cutoff in the Participants Register (table RD0).

The fields described below belong to table Participant Data (NUR)

NUR_PERIOD - Manipulate After Cutoff

NUR_PERINC – Allow Addition After Cutoff

NUR_PERALT - Allow Editing After Cutoff

NUR_PEREX - Allow Deletion After Cutoff

Example:

Say the parameters are set to the following contents:

MV_JCORTE –> Q

MV_JCORDIA –> 2

MV_JCORHRA –> 12:00

Today is 12/03/20XX, it is 10 AM and we want to edit a Time Sheet from 11/25/20XX.

In this scenario, we cannot edit it. The appropriate change has 12/02/20XX as a limit.

To take into account the business days of the period in which manipulations are allowed, we need to take into account the register of Regional Holidays for the office of the participant who wishes to manipulate the Time Sheets. Besides dismissing weekends, Saturday and Sunday.

Still in this example, if 12/02/20XX is a holiday in the office where the participant works, we can make changes, as the editing limit goes until 12/03/2014 at 12 noon.