Automatic Reconciliation

The routine Automatic Reconciliation compares the filling operations from non-associated stations with the invoices of filling operations in made during the trip. The value entered in the parameters screen is cross-checked against the total value of filling operation invoices, sent by the gas stations to be reconciled.

It displays the information according to the parameters screen, where you must complete the fields: from/to date, station code, store, CNPJ, liters, total value, number of invoices, all branches (\"Yes\" or \"No\"). After confirming the parameters, the System displays the information of filling operations with the invoice number, value filled, unit value, negotiated value, liters, license plate, filling date, filling time, mileage.

 

Important:

MV_NGMNTFI: This  parameter indicates the integration of Asset Maintenance and Freight Management (SIGAMNT) with Financial (SIGAFIN). If this parameter is enabled, a question is displayed to inform the product's code in which the purchase order (Product of Order?) is generated. This purchase order is generated to have the order control with the inflow tax invoice. Enter the parameter content: Y (Yes) and N (No).

MV_NGTOLVL: This parameter indicates the tolerance value to close the Tax Invoice, that is, if there is any difference between the invoice value and what was calculated in the System, you must apply the tolerance if it is within the amount allowed, the conciliation if successfully completed without presenting any inconsistencies. The default value of the parameter is 0.10.

Example:

Informed in parameter: 578.37

Calculated: 575.50

MV_NGTOTVL = 1,00

Informed +1 = 579.37

                -1 = 577.37

If the value calculated, which is 575,50 is between 577.37 and 579.37 it conciliates with the tolerance application.

Procedures

Adding an automatic reconciliation:

1. In the Automatic Reconciliation parameter window, fill out the fields according to the field help instructions.
2. Check the information and confirm the operation by clicking OK.

The system displays the manual invoices reconciling screen.

3. Check the information and confirm the operation by clicking \"Reconcile\".