Entering a manual outbound invoice:

1. In the Manual Invoice maintenance window, the system displays the parameter screen. Fill them out according to operation and confirm.

2. The system displays new screen parameter, to define the accounting and linking configuration with Customer and Supplier, in case of purchases.

Note:

Customers and Suppliers File includes the taxpayer type classification of the Note addressees. Thus, check the correct completion

3. Fill out data and confirm them.

The system displays invoices already issued.

4. Click Add.

The system displays add screen. The screen upper part displays the fields that compose the Invoice Header, the bottom part, the Footer Folders.

Note:

When the registration of a range of forms for Credit operations in the Invoicing module is made, the NCC option (Customer Credit Note) must be indicated in the type field of Form Control (see Main Fields and Controls of  mentioned).


The following are cases when the Sales Tax is used (IVA) , which can guide the completion of next stage fields: The resource also includes the ICA calculation which follows the same reasoning, like the calculation of ICA Withloding and IVA Withholding.


CASE 1: TIO 505 - Invoicing of Manual Outflow calculating IVA, without AUI calculation

1. Enter TIO type , quantity of product invoiced, the individual value of product, freight (FOB), insurance amount, and expenses amount:

Inform Standard TIO 505;

Enter Quantity. Ex:1;

Enter individual amount. Ex: $100,000.00;

Enter freight (FOB). Ex: $1,000.00;

Enter insurance Ex: $2,000.00;

Enter expenses. Ex: $3,000.00;

2. Confirm the addition.

Outcome of Example:

Invoice generated with calculated IVA and added to total of document, rate of 11% (IVA basis = 104,000.00 and IVA value = 11,440.00). Total: 117,440.00. Trade Note Total: 117,440.00.


CASE 2: TIO 506 - Invoicing of Manual Outflow calculating IVA, without AUI calculation

1. Enter TIO type , quantity of product invoiced, the individual value of product, freight (FOB), insurance amount, and expenses amount:

Inform Standard TIO 506;

Enter Quantity. Ex:1;

Enter individual amount. Ex: $100,000.00;

Enter freight (FOB). Ex: $1,000.00;

Enter insurance Ex: $2,000.00;

Enter expenses. Ex: $3,000.00;

2. Confirm the addition.

Outcome of Example:

Invoice generated with calculated IVA and added to total of document, rate of 20% (IVA basis = 104,000.00 and IVA value = 20,800.00). Total: 126,800.00. Trade Note Total: 126,800.00.


CASE 3: TIO 507 - Invoicing of Manual Outflow calculating IVA, without AUI calculation

1. Enter TIO type , quantity of product invoiced, the individual value of product, freight (FOB), insurance amount, and expenses amount:

Inform Standard TIO 507;

Enter Quantity. Ex:1;

Enter individual amount. Ex: $100,000.00;

Enter freight (FOB). Ex: $1,000.00;

Enter insurance Ex: $2,000.00;

Enter expenses. Ex: $3,000.00;

2. Confirm the addition.

Outcome of Example:

Invoice generated with calculated IVA and added to total of document, rate of 25% (IVA basis = 104,000.00 and IVA value = 26,000.00). Total: 132,000.00. Trade Note Total: 132,000.00.


CASE 4: TIO 508 - Manual Outbound Invoice, calculating IVA with rate in product), no AUI calculation.

1. Enter TIO type , quantity of product invoiced, the individual value of product, freight (FOB), insurance amount, and expenses amount:

Inform Standard TIO 508;

Enter Quantity. Ex:1;

Enter individual amount. Ex: $100,000.00;

Enter freight (FOB). Ex: $1,000.00;

Enter insurance Ex: $2,000.00;

Enter expenses. Ex: $3,000.00;

2. Confirm the addition.

Outcome of Example:

Invoice generated with calculated IVA and added to total of document, rate of 35% (IVA basis = 104,000.00 and IVA value = 36,400.00). Total: 142,400.00. Trade Note Total: 142,400.00.

Important:

  • The System considers the amount as exempt or just not calculated, even with IVA calculation and no AUI calculation, it is necessary to file a TIO indicating option 3-Exempt or option 2-Not Calculated, in the field Calculate IVA.

The result is the invoice with IVA data (rate, basis and total value) equal to 0 (zero).

  • Use TIO 501 to perform the IVA calculation with rate defined in the product, with no AUI calculation. The filed product must receive rate (EX: 1%) corresponding to field IVA Percentage.

The result is the invoice generated with calculated IVA, added to the total of the document, storing the calculation basis of $104,000.00, IVA Value $ 1,040.00 and total of document and trade note: $107,040;


These features can also be observed at Automatic Invoicing.