Employees Register is the base for Personnel Management system, so it must be carefully entered. Some fields must be entered, as they represent the least information needed for using the system.

Based on data existing in this file, are performed payroll calculations, vacations, absences. An attendance control can be performed and information to RAIS, DIRF and SEFIP is generated.

Employees listed are classified according to the caption and their respective role can list several positions.

An employee's status is defined by filling out the field Payroll Status in the Functional Data tab. After filling out this field, the System changes the status and color classification regarding him/her   in the routine maintenance window. When this field is blank, it means the employee has a regular status.

For the same function defined to a certain employee, it is possible to list several positions.

In Brazil, there is an exclusive treatment for employees, according to the Normative Instruction INSS/DC No. 87.

Important: 

Ø To proceed with an employee deletion, it is necessary to assure that there are no other references to him in other files, such as:Annual Accrued (SRD), Monthly Transaction (SRC), Provisions (SRF), etc.


Ø When making an addition to the Employee Register (SRA) the employees can also be created in the register of people/participants (RD0) of the SIGAAPD module. Changing the Employee, there is a possibility of listing employees (SRA)that are already in the Register of Participants (RD0). For this to take place, access the option Related Features, where the system will show the option List and View Relationship. Relationships are registered on the table People x Entities (RDZ).


Ø To successfully make relationship on employee and people registers, make sure the file MSRELRDZ.INI is available in the directory of SX files. The Protheus® standard installation path is \Protheus_data\system, that can be edited on system installation. Check with you informatics department.

Important:

Microsiga Protheus® sends a Singles Message.

This routine is used to work with a Single Message Employee. With this purpose use the function IntegDef Static. In the application must be added to the include directive to the file FWADAPTEREAI.CH.

On Microsiga Protheus®, there is a special validation when using the integration with LOGIX MV_ERPLOGI = 1 and the message service, blocking the field Departament (RA_DEPTO) to be filled out, avoiding integration failures, once the LOGIX field is mandatory.


Employees Copy

You can double a record of the Employee File, Beneficiary File and Dependents File enabling the admission process of a employee, whose file has already been performed.

There are two options in the Employees File menu:

  1. Selection of fields for copy:

     This option enables to select the fields that must be copied. The selected fields are saved in a file in the server root folder named COPIACPOSSRA.FCH.

Important:

  • The control of fields by Folder is according to the standards provided by TOTVS, therefore, you should not change the tables position, as it stops copying the placed fields in folders 2, 5 and 7, which are the following, organized according TOTVS standards: Functionals, Electronic Attendance Control, Positions and Salaries.
  • If the fields are not set through routine Config. Copy, during routine Copy first access, the System automatically creates the COPIACPOSSRA.FCH file with all fields from SRA table totally enabled, but the following fields: 
  • RA_MAT, RA_FILIAL, RA_ADMISSA, RS_DEMISSA, RA_ALTNOME, RA_ALTNASC, RA_BITMAP, RA_ALTCP, RA_ALTEND and all the fields of Functionals, Positions and Salaries and Electronic Attendance Control folders.
  • At any time, the routine Config. Copy is selected and set according to its needs.
  1. Employees Copy:

This option enables you to perform the duplication of the employee that is placed in the Browser performing a new admission. In Related Features, select Copy.

If you use Companies Management option, a screen is displayed, so you can select the branch the employee is registered. After selecting the branch, an Employees File screen is displayed, so you can fill out other data.

The copy of an employee is irrespective of the status, active or dismissed, you must only select a record of an employee and the option Copy in Related Features. A confirmation message is displayed with the following information:  Branch, registration and name relative to the former relationship.

For example:

The option was select to copy employee data:

Branch/Registration/Name for Branch XX.

Continue?

(Yes/No)


Important:

After confirming employee addition, the corresponding employee beneficiary and dependent files are replicated.


These rules are also valid for the Employees routine.

Legal Grounds

Facultative FGTS

As disposed on Article 16 of Law No. 8.036 from May 11. 1990, the companies subject to the Labor Legislation regime can equate its directors, non-employees, and other workers subject to the FGTS regime.

The employee that had the field Type Leave (R8_TIPO) of the routine Leaves selected with Type M in case the company choose to collect FGTS for the employee, enter the percentage on field % Dep.FGTS (RA_PERFGTS) or, in opposite, leave this field with value zero (0,00).


See Also

The following routines regard Employees Register:


To see the data of registered Employees:


To print data regarding the Employees Register:


Further information: