This module manages archives and its main focus is libraries. Through this module, you can control the following types of publications: books, periodicals, and dissertations/papers/monographs.

The system is subdivided into the following macro processes:

General Files

In this process, required data for archive cataloging are added, such as:

• Author Register
• Publisher Register
• Volume Register
• Country Register
• Location Register
• Collection Register
• Knowledge Area Register
• Group Register
• Subject Register
• Periodicity Register

Transactions

The process of module movement comprises all operations of works and archive items, such as loans, returns, reservations, and item renewals.

• Loan Rules

By creating loan rules, the following items can be added value control, fine collection, number of days for loan validity, days allowed for late return, daily fines to generate financial bills, etc.

• Discard

Discard enables you to inactivate a certain copy for any circulation or movement operation within the archive, registering the reason. Discarded is not handled as a deletion process.

Reasons for a discard are pre-registered by the customer, making the process flexible in any type of control.

• Reservations

In this process, archive publications are reserved, enabling reserved items to be displayed during service as well as users responsible for the reservation to have priority concerning these publications.

• Circulation

After defining loan rules, circulation process comprises the whole service, enabling the control of loans, returns, and publication renewals.

Financial Management

Archive Management module enables the financial control of loans. In Accounts Receivable, bills can be viewed. In Write-offs Receivable, you can write off bills receivable.

Queries

Archive Search searches publications, that is, enables you to view what is available. Thus, you can find books, periodicals and dissertations through certain information, such as title, subtitle, author, subject, etc., facilitating the archive service.

Reports

Available reports enable the following controls:

• Issue of tags for books and archive user cards;
• Issue of catalog forms according to the specific archive standard;
• Presentation of acquisitions, that is, what is registered in the archive in a certain period is displayed;
• Inventory: displays all archive items.

Archive Management Portal

Archive Management Portal enables you to:

• search archive works;
• make reservations if there are available copies;
• view available works through complete information about publisher and publication, displaying the work image.

Environment Requirements

To use Archive Management, it must be deployed in TOPConnect environment and relational database in order to ensure performance and to use WEB portals for movement control and archive search.