From release 12.1.16 on.

The purpose of the travel process in the Financial module of Protheus is to offer a control of expenses related to the corporate travels of a company or entity. For this purpose, we register travel requests, purchase services, grant advances, render accounts, pay suppliers and bill these trips, when necessary.

Below we detail the components of the travel process:


Due to the complexity of corporate travel policies and the variations in rules between companies, the travel process has a series of parameters. These are concentrated in the Configuration Wizard (FINA691) and divided into:

  • E-mail notifications
  • Retroactive Days
  • Default Approver
  • Uses working days or consecutive days
  • Standard Access Group
  • Protheus/Reserve Export
  • Participant as approver
  • Travel Department User
  • Product
  • Payment Term
  • Inflow TIO
  • Outflow TIO
  • Billing Advance
  • Prefix of bills payable and receivable
  • Types of bill payable and receivable
  • Classes of bills payable and receivable
  • Class for bonuses payable and receivable
  • Prefix of bonuses
  • Days of delay
  • Standard customer and store
  • Type of rate used - Tourism quotation, first day of travel or last day of travel
  • Refund currency - Strong or Original
  • Advance currency - Strong or Original
  • Days to maturity of bills payable and receivable
  • Maximum days - open rendering of accounts
  • Maximum quantity - open rendering of accounts
  • Advance without overnight stay
  • Fixed Value
  • Daily Value
  • Class
  • Days for estimate
  • Estimate of urgent advances
  • Type of travel - Domestic, International or Both
  • Type of Bill
  • Prefix of advance requested with trip
  • Prefix of single advance
  • Calculation base date - Request or trip start
  • Tourism conversion - before or after generating the bill
  • Manager’s emails
  • Apportionment Cost Center
  • Environment of integration with Reserve
  • Integration with Reserve - Disabled, Online, Schedule, Online and Schedule
  • International Travel Numbering
  • Single Travel Numbering
  • Approval Configuration
  • Air
  • Accommodation
  • Car
  • Insurance
  • Road
  • Other
  • Passenger
  • Customer
  • Date - with tolerance
  • Cost Center
  • Prefix
  • Type of bill
  • Class
  • Supplier and Store


Note that all changes made in this wizard directly reflect the parameters of Protheus (SX6).


This routine is responsible for mapping the Protheus backoffice branches with the Reserve environment, such as user and password for integration. For further information, see the integration manual page here.

The access group defines the hierarchies for viewing employee travel data.

For example:

The following are employees of Company A:

  • João - Manager
  • Paulo - Coordinator
  • Luciana - Systems Analyst
  • Ricardo - Systems Analyst

There are two possible groups for configuration in this scenario:

1) João is responsible for Department Group A, where Paulo, Luciana and Ricardo are members. So, João can view his own trips and the trips that contain at least one member of his group.

2) Paulo is responsible for Department Group A.1, where Luciana and Ricardo are members. Paulo can view his own trips and the trips that contain at least one or more members of his group.

Users configured in the Travel Department User parameter have full view of the data.