The Financial Clearing Document is the process to register a document in the system, generating commitments related to payment or receipts, may be Provision: Allocation Documents, Contract, Schedule Proposal, Financial or Execution: Invoice, Receipt, Payroll, Financial Schedule Approved among others.

This routine registers the Financial Clearing Document in which the necessary information to pay through the National Treasury is completed.

These the 6 types of Financial Clearing Documents:

• DT - Collection / Reimbursement Document: Type of document used in case of new payment if a beneficiary of the Financial Clearing Document has not received any values due to errors in the payment processing and incorrect data in the beneficiaries list;
• FL - Payroll: Type of document used to pay employees;
• NP - Payment Note: Type of document used for current expenses payment. Example: Suppliers of products and services.
• PC – Administrative Process: Type of document used to pay internal processes of the public entity. Example: Payment of student research fund, payment of health care plans etc.
• RB - Reimburse of Expense Type of document used for the expenses not estimated in public entity process, such as trip expenses and other expenses not planned. Example: Ticket for land transport, fuel, office fees, etc.
• RP - Payment Receipt: Type of document used to pay expenses in which there is no tax document, and only one payment receipt of values - common to freelancers and payment made through RPA - is issued.

These are the 5 types of status:

• Waiting submission: The Financial Clearing Document was added to the system, but it was not submitted to SIAF.
• Waiting execution: The Financial Clearing Document was submitted to SIAF and is waiting the payment by the National Treasury.
• Executed: The Financial Clearing Document was submitted to SIAFI and was payments were processed by the National Treasury.
• Canceled: The Financial Clearing Document was canceled in SIAFI. The Financial Clearing Document is only canceled if the document has been submitted to the WebService of SIAFI, in case the Financial Clearing Document is executed, the cancellation cannot be processed;
• Reversed: The Financial Clearing Document was reversed in SIAFI. The reverse of the Financial Clearing Document can only be reversed when the Financial Clearing Document is paid in SIAFI.
• With errors: The Financial Clearing Document was submitted, executed, reversed or canceled in the WebService, but due to unavailability of the service of SIAFI, or inconsistency in the Financial Clearing Document, some stage of the process was not executed.

Procedures

To add a Financial Clearing Document:

1. Click Add.
2.  In the FCD Header, fill out the fields Doc Type and Supplier.
3. Click Load Doc Related for bills payable of the suppliers.
4. Select bills and click Confirm.
5. The bills are loaded in the Origin Documents grid.
6. For each item without budget, enter the Main Tab without Budget in the Items without Budget grid.
7. Enter Increases according to field help instructions.
8. To enter pre-document, select the document desired, then click Pre-Document.
9. Fill out the fields according to field help instructions. Click Save.
10. Fill out complementary data in the Items without Budget section.
11. Select row desired and click Complement.
12. Enter GRU Collection Code, then click Save.
13. Select row desired, then click Pre-Doc.
14. Fill out the fields below desired. Click Save.
15. Fill out data of the Collectors tab, then the Increases data according to status entered.
16. Click Complement.
17. Fill out field according to field help. Click Save.
18. Fill out payment date and Financial Clearing Document beneficiaries in the Payment Data tab.
19. Place the row desired, then click Pre-Doc.
20. Fill out the fields according to field help instructions.
21. Click Save.
22. Click Save. The message Record successfully added is displayed.

See Also

• Financial Clearing Document Status
• Responsible Management Unit
• Wizard of Certificate Conversion
• Financial Schedule
• Allocation Note