01. OVERVIEW

This routine enables the grouping of several assets, generating a single final asset.

An example is construction, where the construction material added is classified as advance payment. Ex: sand, cement, bricks, machines, etc. At the end of the construction work, all the assets related to the job are grouped, and the sum of their respective costs will comprise the value of the construction.

When registering advances, use type 03 in the Asset Register, on the accounting data screen. Register all advances related to a project with the same base code, changing the item number.


Important:

  • In Advances Register, do not register the type 01.
  • If the asset is of type 13 - Management Advance, before posting you need to use the routine Acquisition by Transfer.


At the time of posting, you can select/deselect the advances to be posted. After confirmation, the items addition screen is displayed for you to enter data specific to the new item, such as description, ledger accounts, cost center, depreciation rate, etc.

Use option Cancellation to cancel a posting you have made.


02. PROCEDURES


To post an advance payment:

  1. In Postings of Advances, select the option Advance Post.
    A screen is displayed for you to enter the new asset's code, item and description.
  2. Enter and Confirm the data.
    The posting screen is displayed.
  3. Select and Confirm the items to be posted for new asset activation.
    The System displays a screen similar to the Asset Register screen.
  4. If the asset undergoes depreciation, enter the asset account and the depreciation accounts, then confirm the posting.


The assets registered as advances do not depreciate in isolation, but will belong to a product or final asset to be used later, such as real estate construction materials or other equipment.

Actually, the posting of an advance corresponds to the incorporation of a new depreciable asset through the posting of the assets that comprise it. The value of this asset will be the sum of the advances that compose it.

The posting of advances and the performed generation of a new asset use the original characteristics of the advance asset.

Generally speaking, advances should ideally have a single code, so they can all be available for selection.

Thus, to change the characteristics of the advance asset, we recommend using routine ATFA251 - Acquisition by Transfer, because it is the evolution of ATFA040 - Posting of Advances, which, in accordance with the documentation link:

Lifecycle - ATFA040 - Postings of Advances

Será substituída pela ATFA251 e não receberá mais evoluções tecnológicas.

Acquisition by Transfer (ATFA251 - SIGAATF)