Fixed Assets (ATFA012 - SIGAATF)

CONTENTS

01. Overview

Assets are rights intended for maintaining company activities, or the ones exercised with this purpose, including those owned by industries or businesses.

That is: machinery, equipment, furniture, patents, formulas, business site and others.

Statute No. 6404 of 12/15/1976, in article 179, item IV, conceptualizes how to classify accounts in Fixed Assets and the assets register, with the purpose of storing data related to company assets.

02. Addition of Assets with Negative Values

You can add assets with negative values for asset types (N3_TIPO) duly set in parameter MV_N3TPNEG or in classifications (N1_PATRIM) set in parameter MV_N1TPNEG.

Beside the asset types (N3_TIPO), a given asset classification may also acquire a negative value, even if the type is not configured for this.

Example:

Type 01 (Acquisition) may be negative when its classification (N1_PATRIM) is in parameter N1TPNEG.

03. Currency Rates

You may enter the original value of the asset in accordance with the invoice or original tax document on the date of its acquisition. You may enter it in five currencies.

To present the accounting statements in foreign currencies or in a monetary unit other than the currency in use, meeting legal requirements, the currency rates register must be up to date.

To this end, before registering an asset, make sure all rates (currencies) are correct on the day of registration.

04. Start of Depreciation

The start date of depreciation is set in parameter MV_TIPDEPR and the system offers three distinct calculation methods:

• • If you enter 0, to start the calculation of depreciation, proportional days between field Depreciation Start Date and the system base date (dDataBase) are used.
  • If you enter 1, to start the calculation of depreciation, the full month (30 days) is used considering the month of the field Depreciation Start Date (N3_DINDEPR);
  • If you enter 2, to start the calculation of the depreciation, the first day of the month subsequent to the date of acquisition of the asset is used.

If you set this parameter to 2, given the addition occurs in the same month as the last depreciation calculation or on a later date, the system automatically fetches the content of field Depreciation Start Date (SN3 - N3_DINDEPR) as the first day of the month following that of the acquisition of the asset.

The System does not allow adding an asset on a date previous to that of parameter MV_ULTDEPR.

05. Copy of Fixed Asset Forms

You may copy a fixed asset form, using the accrued values from the original form or not, which are transferred to the new fixed asset form.

Procedures

To register Assets:

1. 1. In the Asset Register maintenance window, press [F12] to set parameters.

The parameters screen is displayed.

Note the question Copy Values? used for copying fixed asset forms, an option which includes:

• • All
  • Without Accruals

1. 1. Follow help instructions to fill in and confirm the data.
   2. Then, select Add.

The Fixed Assets Update - Add window is displayed, divided in the following areas:

• • Header

This area is subdivided into the folders:

• • Asset Data Folder

In this folder, enter asset registration data, such as: asset code, item, acquisition date, summarized description, quantity, plaque number, group, policy number, insurance company, insurance expiration, classification (fixed asset, net equity, amortization, stock capital and shareholder's equity (loss)), CIAP Code (Fixed Assets ICMS Control), etc.

• • Photo Folder - to add a photo of asset.

First add the image file to the Image Repository, through the Configurator environment, to be able to link it.

• • Properties Folder - Fill in the data in accordance with field help instructions.
  • Items

In this folder, enter the asset's accounting data, such as: asset type, ledger account, asset cost center, depreciation expense account, depreciation expense cost center, accrued depreciation account, depreciation correction account, indexation account, depreciation date, original value of asset in currency 1...5, annual depreciation rate of asset in currency 1...5, etc.

1. 1. Fill in the data in accordance with field help instructions.
   2. Check the data and confirm the addition.

When you confirm the addition of the asset, the system requests a detailed description of it. If needed, enter and confirm it.

06. Addition of Fixed Asset Forms

1. In Fixed Assets (SIGAATF), access Assets and select Add.
2. Add an asset with the following characteristics:

• • Asset Classification = Provision Budget.
  • APV start date filled in (APV folder).
  • Expected execution date filled in (APV folder).
  • APV index filled in (APV folder).
  • APV type = Installment (APV folder).
  • Data on values for asset management control (type 10).
  • Data on value of accrued depreciation greater than zero.

1. Check and confirm the data.
2. After confirmation, check whether the asset form was created with asset classification of Provision Budget in the asset's entered value, without generation of Type 14 (APV).
3. Asset forms were created with asset classification of Expense Provision, in the entered accrued depreciation value. This asset has the characteristics below:

• • Asset classification equal to V - Expense Provision.
  • The annual depreciation rate is set to zero, because depreciation is always controlled in assets classified as Provision Budget.
  • APV type will be Total.
  • It will have APV data (type 14) in its balance and value information (SN3).

07. Editing Fixed Asset Forms

1. In Fixed Assets (SIGAATF), access Assets and select an asset the classification of which is equal to Expense Provision.
2. Click option Edit.
3. The system displays information regarding the impossibility of directly editing the fixed assets form classified as Expense Provision.

08. Deletion of Fixed Asset Forms

1. In Fixed Assets (SIGAATF), access Assets and select an asset the classification of which is equal to Expense Provision.
2. Select the option Delete.
3. The system displays information regarding the impossibility of directly deleting the fixed assets form classified as Expense Provision.

09. Locking Fixed Asset Forms

1. In Fixed Assets (SIGAATF), access Assets and select an asset the classification of which is equal to Expense Provision.
2. Select the option Lock/Unlock.
3. The system displays information regarding the impossibility of directly locking the fixed assets form classified as Expense Provision.

10. Conversion of Form Depreciation Method

1. In Fixed Assets (SIGAATF), access Assets and select an asset the classification of which is equal to Expense Provision.
2. Access the option Conversion.
3. When the submenu is displayed, access the option Convert Method.
4. The system displays information regarding the impossibility of converting the depreciation method of a fixed assets form classified as Expense Provision.

11. Related Features

• Parties Responsible

Link those responsible for the assets. The parties responsible are entered in the Persons Register.

• Multiples

Generate various copies of an asset, changing the item and the plaque code.

• Lock/Unlock

Allows locking or unlocking assets by group.