Invoices Payable - FINA290 - Financials - P12

01. OVERVIEW

Routine Invoices Payable is useful to group bills payable from a supplier or to divide them in installments.
Using a Payment Term, the process allows:

• Dividing a bill in several installments (1:N)
• Grouping several bills in a new bill (N:1)
• Grouping several bills in various installments (N:1)

You can make these negotiations for the same supplier and generate them only for the store of the main bill or, if desired, to all the stores of the supplier.
These transactions meet companies that receive many tax invoices and only one base invoice.
In this operation, new bills are generated and the system requests the code of the Payment Term that defines the breakdown of the bill, posting the original bills.

02. EXECUTION 

Procedure manually performed through routine Invoices Payable (FINA290), with the display of the screens involved in the process - actions/commands from the user are required

03. OPERATIONS

• Select

Use this option to add bills for grouping.

• View

Use this option to view all bill data, regardless of type.

• Search

Use this option to search bills with filter options and by configuring questions (F12).

• Cancel

This operation performs the counterentry of the invoice, reversing the value paid.

• Caption

This displays the caption chart with the status definitions of the bills grouped

• Print Browser

Use this operation to print the bills displayed in the browser, after adjusting your settings.

04. PARAMETERS

List of parameters applied to FINA290 and its processing

05. MAIN PROCESSES

06. BOOKING

Standard Entries (LP) available to book the invoice payable:

530 - Accounts Payable - Posting of Bills;
531 - Accounts Payable - Cancellation of Bill Postings;
587 - Accounts Payable - Generation of Invoices Payable;
593 - Accounts Payable - Cancellation of Invoices Payable;

You can use the variable VALUE to book the invoice, to get the total value of the invoice, or to use fields from table SE2. For example, E2_VALOR. You can even access other information from the same table for each installment the invoice generates.

Example:
BILL A – BRL 1,000.00
BILL B – BRL 2,000.00
BILL C – BRL 3,000.00

The accounts payable invoice is generated with the payment method that generates two equal installments, the first 30 days and the second 60 days after the date of negotiation. 

The accounting entries would be formed thus:

Accounting variables

Some variables available for this booking:

Generation of Invoice LP 587:

DEDUCTION = Deduction of bill, if any

VALUE = Total value of invoice(s)

STRLCTPAD = F290BAIXA

Cancellation of Invoice LP 593:

VALUE = Total value of invoice(s)

CHIST190LA = E5_CLIFOR + E5_LOJA;

Some tables used:

CT1 - Chart of Accounts;
CTH - Value Class;
CTO - Currencies;
CT2 - Accounting Entries;

07. TABLES

The following tables are related to the process:

08. RELATED FEATURES

Automatic Execution: Invoices Payable (FINA290) - Automatic Execution (ExecAuto)