Standardized Entries - Financials - P12

Content

01. OVERVIEW

This file is the link between the various Protheus modules and Management Accounting module. The entire accounting integration is done from the registered data and rules.

Accounting rules are fundamental for correct accounting integration. Therefore, before beginning registration, you must define how each process that generates accounting entries should be integrated.

Once accounting rules are established, processes are automatically posted to ledger with no need for user intervention.

You can make integration entries online or offline. This is valid for almost all Protheus modules, except the Management Accounting module, which only generates online entries and the Health Insurance module, which due to processing volume only generates offline entries.

02. PROCEDURE

In Standard Entries, select Add.

The system displays the add screen, subdivided into folders:

• Register

Stan Ent Cd. : Indicate the code of standardized entry. Each Protheus process has its own code.

Sequence: Indicate the line number of the standardized entry. Each of these lines generates a line of accounting entry.

Status: Indicates whether the standard entry is active or inactive, thus avoiding the need to delete the standard entry when it should not be executed.

Description: Indicate whether the standard entry is active or inactive, thus avoiding the need to delete the standard entry when it should not be executed.

Entry Type: Indicate whether the standard entry is Debit, Credit, Double Entry or Continuation of History.

• Entities

This folder contains the fields in which you can enter the accounting classifiers to be used in the position as well as in the bonus, depending on the type of entry configured in folder Register.Each field has an associated query, in which you can select the type of data to affect. You can choose between the accounting classifier (account, accounting item, cost center or value class) or yet a formula previously registered in routine FormulasThe routine checks whether the accounting classifier or formula have been registered in the corresponding catalog.

Debit Account: Enter the ledger account for debit or an ADVPL expression.

Credit Account:  Enter the ledger account for credit or an ADVPL expression.

• Values

In this folder, register the value to have the accounting entry configured. You can use the available fields to save the value of the accounting entry in each currency; thus, the fields can accept the formulas that return numeric values.The routine checks whether the formula, typed or selected through query, is found in the catalog

Currency Entry: Enter for which currencies to make accounting entries. You can fill it out with:1 - Make entry in Currency2 - Do not make entry.Each "1" or "2" represents a currency the system is using.Ex: If you fill out the field with "11211", only in currency 3 the accounting entry will not be madeNOTE: If you use more than 5 currencies, you will have to change the size of this field in the Configurator.

Vl Currency 1: Enter the respective values of currencies for the accounting entries or an ADVPL expression.Ex: SE1->E1_VALLIQ or SE2->E2_VALOR - SE2->E2_IRRF

The accounting entry is only posted if at least one of the values in the existing Currencies differs from zero.
If no content is entered for a Value field (excepting Currency 1), SIGACTB automatically converts the value based on the Conversion Criterion and the Currencies Register.
Currencies.
For further details, refer to "Accounting Entries".
If you use more than 5 currencies, you will have to create the value fields in the Configurator.

• History

Document History: (Document History) where you can add further information.When you add additional information to this field, they are considered while Reprocessing the Balances and printed in Typing Check report.

Grouped History: Indicate the history of Grouped Entry. Enter a text in quote marks or an ADVPL expression. If you fill out the field and the Accounting Entry is grouped, it is saved in this history in the Accounting Entry.

03. STANDARDIZED ENTRIES FINANCIALS