Advance Creation

• CR Document Class CR (CD0906)

Set class parameters to Type "Advance".

• Operation Nature (CD0609)

 Enter the bill class of "Advance" type with parameters set in the Document Class(CD0906) program.

The fields below become disabled and deselected in the "Update" tab when the bill class is of "Advance" type.

1. 1. Stock Posting
   2. Issue Packing Slip
   3. Generate Packing Slip
   4. Update Stock with Packing Slip
   5. Packing Slip Generates CR Forecast

Note: The linking of Bill Class of "Advance" type is valid for all International locations, except Brazil and United States.

If the location is Brazil or United States, when linking a Bill Class of "Advance" type, the following error occurs:  "5.921 - Bill Class Not Valid".

• Add Manual Invoices (FT4060A)

You must enter an operation nature with parameter set to Bill Class of "Advance" type.

Important: Do not use a sales order linked to an Advance document.

• Manual Invoices Header (FT4060B)

The payment term entered in FT4060B must have an installment of type "Cash" or "Advance"b

If you enter a payment term without an "Advance" or "Cash" installment, the system displays the error 30,277

If you enter a special payment term in FT4006, you must enter an installment with "Due Date Code" set to "Cash" or "Advance"

If you enter a "Due Date Code" other than "Cash" or "Advance", the system displays the error 30,277b

Check which payment term is linked to the customer in the Customer Update (CD1510) program.

If the payment term in CD1510 has no installment of "Cash" or "Advance" type, the program FT4060B displays the first payment term, whether "Cash" or "Advance", set in the Payment Terms (CD0404) program.

• Manual Invoices (FT4060)

If the class of the document's operation nature is of "Advance" type, the "Advance" check box is selected indicating the document is of "Advance" type.  If the class of the operation nature is not of "Advance" type, the "Advance" field will be unchecked.

Pressing the invoice simulation and invoice calculation buttons performs the document's consistency and, if it is of "Advance" type but has no "Cash" or "Advance" payment term, the system displays the error "30,277 - Incorrect Payment Term", stopping the process.

When generating the invoice of "Advance" type, in the Related Queries (FT0904A) program, "Duplicates" tab, the "Advance" invoice generated uses the same bill class set in Operation Nature (CD0609) program parameters.

• Update "Advance" Invoice in Accounts Receivable

  When updating a document of "Advance" type through the Accounts Receivable Update (FT0603) program, or if set to update the operation nature automatically in program CD0609, the bill integrated in Accounts Receivable with class of "Advance" type will be of "Advance" type.

Bill query in Accounts Receivable, using the "Advance" class

Document class detail, "Advance" Class Type

• Document Query (FT0904)

  The document query indicates whether the document is advance or not. If the "Advance" field is selected, it indicates the document is of advance type.

The "Relat Doc" tab displays related documents.  The tab is available for all locations except Brazil.

Place the cursor on an invoice for the browser to list all related documents.  For a "regular" invoice, all debit notes, credit notes and related advances are listed.  For an "Advance" type invoice, all debit notes, credit notes and invoices linked to the advance are listed.

Advance Linking

• Link Advance (FT4063)

  The invoicing programs offer a button for opening the FT4063 program, in which you can select the advances to be listed in the invoice

  The Packing Slip per Customer(FT4030) invoicing program offers a button for selecting advances.  You need to select at least one packing slip for invoicing to enable the advance button and open the FT4063 program.

  If no packing slips are selected, the system displays the error "19,623 - No packing slip is selected for invoicing", which precludes the FT4063 screen from opening for advance linking.

The Summary per Shipment Calculation (FT4040) invoicing program offers a button for selecting advances.  You need to select at least one summary for calculation, to enable the "Advance " button for choosing advances.

The Manual Invoices (FT4060) invoicing program offers a button for selecting advances.  The button is enabled when the sequence to be invoiced is not of "Advance" type; that is, when the "Advance" option is unchecked, indicating that the sequence is not an advance.

If the sequence to be invoiced is of "Advance" type, the button for linking the advances becomes disabled.

Note:  When you click the "Advance" button and the location is Mexico, the FT4030, FT4040 and FT4060 invoicing programs will open the MEX0047 program to allow linking advances to the document to be invoiced.  For other locations, except Brazil and United States, clicking the "Advance" button opens the FT4063 program screen for selecting advances to be linked to the document to be invoiced.

Click the button to open the FT4063 program, which displays advances with balances and advances linked to the invoicing document sequence.

If the advances have balances, you can enter the value to be associated to the invoice in the "Inv Curr Relat Val" field.

The value entered in the "Inv Curr Relat Val" field cannot be higher than the value of the "Invoicing Currency Balance" field.  If a higher value is entered in the field, an error occurs precluding any progress until the value is corrected.

You may list several advance values for the invoice.  After entering a value in field "Inv Curr Relat Val", the record in the browser becomes blue, indicating that the value was used.  The "Linked Total" field displays the sum of the values entered in the "Inv Curr Relat Val"

If the sum of fields "Inv Curr Relat Val" displayed in the "Linked Total" field is higher than the total value of the invoice in the "Invoice Total Value" field, the value in the "Linked Total" field becomes red, indicating that the value has been exceeded.

Click Modify or click the "Inv Curr Relat Val" field, if the advance has a balance, to enable the "Inv Curr Relat Val" field and enter the value to be linked.

Through the option "Display Advances Without Balance", the browser displays the advances that have no available balance.

If the advance has no balance, the field "Inv Curr Relat Val" becomes disabled.

If any advance has an error, the browser displays the record in red.  Right-click to display the "Inconsistencies" pop-up menu.

Clicking the "Inconsistencies" option displays the error or inconsistency related to the record as exemplified below

When an advance is partially linked, in the invoicing sequence itself the value of the "Billing Currency Balance" and "Invoicing Currency Balance" fields is the original value before use.  If the same advance is used in another sequence, the value displayed in the "Billing Currency Balance" and "Invoicing Currency Balance" fields is the value with the deductions from other sequences, as exemplified below.

• Eliminate "Advance" linked to sequence to be invoiced

  In the FT4030, FT4040 and FT4060 invoicing programs, canceling or deleting the sequence to be invoiced automatically deletes the advances related to the sequence from the relationship.

  In the FT4030 program, clicking "Cancel Customer Selection" automatically deletes the advances related.

In the FT4040 program, clicking "Cancel Shipping Selection" automatically deletes the advances related.  

In the FT4060 program, clicking "Delete Occurrence" automatically deletes the advances linked to the invoicing sequence.

• Confirm Invoice with Related Advances

  In the FT4030, FT4040 and FT4060 invoicing programs, when you confirm a sequence to be invoiced, the system checks whether any advances exist for the customer and, if none has been linked, a message is displayed informing that the customer has advances to be linked.  

Click "Yes" for the invoicing to follow the regular process without related advances.  Click "No" to abort the invoicing process, allowing the user to associate advances to the sequence through the "Advance" button.

 In the FT4030, FT4040 and FT4060 invoicing programs, confirming a sequence to be invoiced validates whether any advances are related to the sequence.  If so, the system validates whether the sum of advances linked to the sequence to be invoiced is greater than the value to be invoiced.  If the value is greater, the system displays the error "Total balance of advances exceeds the invoice", stopping the invoicing process.

In the Accounts Receivable update through the FT0603 program, the system checks whether any advance is related to the bill/invoice generated. If so, the value between Invoice (Bill) x Advances related is deducted

See below an example of advance related to the invoiced sequence 

See below the compensation of bill/invoice x related advances 

• Delete "Advance" in programs FT1018 and FT0510

  In the FT1018 and FT0510 programs, when you delete an invoice that is not of "Advance" type, the system checks whether any related advances exist.  If any related advance records exist, the invoice is deleted and you can use the advance balance in a new invoice.

If the invoice to be deleted is of "Advance" type, the record related to the advance is deleted.

• Delete Invoices in program ARG0052

  In the ARG0052 program, deleting a document of "Advance" type or of "Regular" type validates whether a relationship with advance exists. If so and the validation is successful, the records are deleted and you can use the advance balance in a new invoice.

If any documents entered in the invoicing programs are related to the document to be deleted, the system displays an error message, aborting the deletion process.

• Cancel Invoices in program FT2200

In the FT2200 program, canceling an "Advance" type document validates whether an invoice or document exists in the invoicing programs that are related to the advance. If so, the system displays an error, aborting the cancellation process.  If any relationship with the canceled invoice exists, the system does not validate it.